Kenya Methodist University (KeMU) seeks to appoint an innovative individual with
demonstrated high standards of personal and professional integrity for the following
position.
ASSISTANT ADMINISTRATIVE OFFICER GRADE MU 10
Reports to the Principal Nairobi.
Job Description
The Assistant Administrative Officer will be expected to:-
i. Be responsible for day to day running of the various activities within the principal
office
ii. Participate and ensure smooth day to day running of the various activities within
the office.
iii. Perform front office duties like receiving visitors and calls and responding to
enquiries and/or direct them to the relevant offices.
iv. Send, receive and direct the emails to the concerned officers and/or print for the
officer’s attention.
v. Receive, read and screen correspondences and sort them out and direct them to
the respective officers for action.
vi. Take dictations/transcribe/type memos/circulars/letters and other documents or
edit documents that come from other departments for signature.
vii. Read all correspondences that come to the office to ensure that they do not have
obvious errors before they are signed.
viii. Ensure that out-trays are cleared by removing all the files that have been worked
on, sorting them and sending to relevant officers for action.
ix. Ensure proper filing of office records.
x. Organize for meetings by issuing notices, preparing the agenda and
documentation for the meetings and taking accurate minutes in various
committees.
xi. Prioritize any matter that requires urgent attention for quick action.
xii. Assist in forwarding information to Heads of Units on decisions made by various
University Management committees so that they can act on what affects their
departments.
xiii. Handle and store highly confidential documents on deliberations during
Senate/staff disciplinary/interviews meetings in order to secure them and prevent
leakage of information to unintended persons.
xiv. Carry out any other assignment from supervisor.
Minimum Requirements
i) Bachelor’s Degree in Administration/ Management or equivalent qualifications
from a recognized University with at least five (5) years in a comparable position.
ii) Diploma/Higher Diploma in Secretarial Studies from the Kenya National
Examinations Council or equivalent qualifications from a recognized
Institution
iii) Exemplary work performance.
iv) Computer literacy.
v) High level of integrity and confidentiality.
How to Apply
Each application shall be accompanied by detailed Curriculum Vitae, Copies of Relevant
Academic and Professional Certificates, National Identity Card or Passport, Testimonials,
and other relevant supporting documents. Scanned copies of these documents must
accompany the email application.
The successful applicants will be required to bring the following:
- Clearance from Kenya Revenue Authority
- Clearance from Higher Education Loans Board
- Clearance from the Ethics and Anti-Corruption Commission
- Clearance from Credit Reference Bureau
- Criminal Investigation Department (Certificate of Good Conduct)
- Letters of recommendation from at least three referees familiar with the
applicant’s professional experience and character in general should also be sent to
the address below.
Applications shall clearly be marked with the Reference Number of the Advertised position
“Application for the position of (position applied for)”and submitted as follows:- Three (3) hard copies should be addressed to
The Vice Chancellor
Kenya Methodist University
P. O. Box 267 – 60200
MERU, KENYA
And - An electronic copy in PDF format to be sent direct to the Vice Chancellor on
email: applications.april2024@kemu.ac.ke
To be received on or before 15thApril 2023 noon. Only shortlisted candidates will be
contacted.
This position requires an individual who is committed to Christian values and are of high
ethical standards, integrity, and professionalism.
- Three (3) hard copies should be addressed to